2017 Choirs Category Rules & Conditions

The following rules and conditions are specific to the CHOIRS category. Please ensure you also read the General Rules & Conditions of Entry.

 Australian Works: The Australian Music Centre has over 1000 published and unpublished compositions for choral works by Australian composers. Tel: 02 9935 7805; 1300 651 834; www.australianmusiccentre.com.au

 1.   A chorister may perform only ONCE in the SAME event except when progressing to the Choral Championships & Choral Grand Prix with a different group. A student may appear twice in the same ‘Any Age’ event if the chorister is a bonafide member of both a community group and a school group. If a person is performing twice then the ‘Any Age’ group must inform Sydney Eisteddfod in writing at least two weeks before the performance date.

2.   Registration and performance rules are strictly enforced (see the General Rules & Conditions of Entry Items 17 to 28).

3.   Time limits allow for the presentation of ONE OR MORE ITEMS, published or unpublished unless otherwise stipulated, provided they fit within the nominated time limits. Limits are strictly monitored and entrants exceeding ‘Total Performance Time’ will be eligible for ‘comments only’ - not for a placing.

4.   A different item is required for each event unless repeats are specifically allowed. Items performed in a Heat must be repeated in the Final unless otherwise stipulated.

5.   If it is specifically indicated that an item may be repeated, it may be repeated ONLY ONCE except when progressing to a Final. An entrant found repeating an item other than where allowed will be disqualified.

6.   Published or unpublished work is allowed unless the event states otherwise. Personal transposition of music is permitted in choral events.

7.   Age limits do not apply to conductors or accompanists provided they do not sing with the choir.

8.   A conductor may conduct any number of choirs in the same event, but can SING ONLY ONCE in an event where an age limit applies.

9.   Singers must be bonafide members of their group or school.

10.   The display of choir banners or other identification is not allowed.

11.   Cross elevation of advanced juniors is allowed.

12.   A copy of complete scores, in order of performance, with bars numbered, must be provided.

13.   EACH SCORE, in performance order, labelled with Event & Entrant numbers  MUST BE provided for the adjudicator. Photocopies will not be returned.

14.   The conductor is responsible for correct selection of music within any set guidelines. Selection and suitability of music for the age group will be taken into consideration.

15.   Choirs (conductor or a chorister) should announce ONLY the titles & composers/arrangers of the pieces before the commencement of their performance.

16.   No recorded backing or amplification allowed and no choral soloist is to use microphone in any event.

17.   ACCOMPANIMENT & CHOIR RISERS:

a)   A grand piano is provided for accompanied singing. Its position MUST NOT be altered, once placed on stage by the Sydney Eisteddfod Officials. The stick height of the piano can be changed as required.

b)   See Entrant Corner for the stage plan for The Concourse Concert Hall, Chatswood.

c)   Up to two instruments may be used either to supplement the piano accompaniment or to provide an alternate accompaniment if in the score. Additional handheld percussive instruments used by the choristers are allowed. No assembly of equipment allowed on stage.

18.   ALL choirs present in the venue must be seated in the auditorium before the commencement of their event or division and remain seated throughout.

19.   WARM-UP & TUNING:

ANY AGE CHOIRS: Each choir will be called to go to the warm-up area by the marshal. Please follow the marshal’s instructions at all times. From the moment a choir walks on stage, a maximum of 3 minutes is allowed. This time includes taking up position and tuning of any instruments, after which, performance time commences.

YOUTH CHOIRS (19/U): No separate warm-up area allocated. Choirs will be asked to take their seats in the auditorium and be asked to go straight onto the stage when it is their time to perform. An optional time of a total of 2 minutes will be allowed for warm-up when the choir has assembled on stage, after which the adjudicator will ring the bell for the commencement of their performance and the time-keeper will start their clock.

PRIMARY & INFANT CHOIRS: No separate warm-up area allocated. Choirs will be asked to take their seats in the auditorium and be asked to go straight onto the stage when it is their time to perform. No warm-up allowed. When the choir has assembled on stage the adjudicator will ring the bell for the commencement of their performance and the time-keeper will start their clock.

20.   Choirs will receive a recording of their performance either on CD,  USB or via email, technology permitting. Extra cost has been factored with the entry fees.

21.   YOUTH CHOIRS (19/u), PRIMARY & INFANT CHOIRS:

a)   TWO OR MORE GROUPS IN THE SAME EVENT: Schools can enter more than one group in the same event provided each group has different members. Schools, which enter more than one group in the same event, must supply a list of names in each group WHEN THEY REGISTER on the day of the performance, otherwise only the first group programmed may be eligible for a prize.

b)   Schools with students of the wrong age in age specified events will be disqualified and barred from participation in the following year.

c)   A group may represent one school or two schools. A group comprising students from three or more schools is not allowed. However, other combinations may be allowed, especially for regional and certain interstate schools, at the discretion of Sydney Eisteddfod. Different combinations need to make written application to Sydney Eisteddfod for special consideration; the decision of the Eisteddfod will be final.

d)   A questionnaire will be sent to all groups prior to the date of their performance. The information received from the groups will assist with registration on the day, e.g. ‘names of Helpers’, etc. These helpers will be issued with a ’Helper’s Pass’ and need to remain with the group at all times, including settling the group on stage and supervising the group after their performance.

22.   CHAMPIONSHIP FINALS: Choirs MUST present one item by an Australian composer OR arranger in their championship final’s program. This item may also be performed during the preliminary rounds. The same choristers MUST perform in the championships as qualified from the preliminary event rounds. New choristers cannot be introduced to substitute for missing choristers. A copy of complete scores, with bars numbered, must be provided for the adjudicator. Photocopies from heats are destroyed after each event, so new copies are to be provided.

 DECLARATION: Choral conductors must submit signed declaration when registering and handing in their music to the Session Manager stating that their “choir comprises exactly the same choristers as those who performed in the heats”. Choir Championship Declaration form available from Entrant Corner.

 23.   AUSTRALIAN CHORAL GRAND PRIX: Interstate and regional choirs selected for this event will be encouraged to apply for assistance towards their travel costs from a special TRAVEL ASSISTANCE FUND set up by the Rotary Club of Sydney Cove and Sydney Eisteddfod. Further information will be provided to eligible finalists.